Tuesday, September 11, 2012

Different Ways to Save Email Attachments to Dropbox, SkyDrive or Google Drive Directly

paper-clip2It’s nearly six months since the launch of Google Drive, yet there is still no integration of Drive’s storage with Gmail, particularly one that makes it possible to save attachments from Gmail directly to Google Drive and have them available instantly across all synced computers. Thankfully, there are more than a handful of different ways to do this. And these third-party services will probably be better than any native Google Drive integration we may see in future, because they support more than just Google Drive.

Here are some of the many ways by which you can send attachments to your cloud storage services such as Google Drive, Dropbox, Box and more.

Attachments.me

Supported cloud services: Dropbox, Google Drive, SkyDrive, Box
Supported email services: Gmail
Supported platforms: Chrome, Firefox

Available as add-ons for Chrome and Firefox web browsers, Attachments.me allows you to save attachments in your Gmail inbox to Dropbox, Google Drive, SkyDrive and Box. After you have connected your cloud storage services with Attachments.me, you will see a new panel in your inbox whenever you open an email with an attachment. This panel lets you quickly send the attached file(s) to the cloud storage of your choice without downloading them to your desktop first.

attachment-me

Attachments.me also allows you to setup automatic filing rules based on file type, sender’s address, and keywords. When you receive mails that match these rules the attachments will be automatically filed away.

attachment-me2

Aside from saving attachments to the cloud Attachments.me gives you the option to attach files from your cloud storage accounts to an email. Sharing files from your Google Drive or SkyDrive account in an email doesn’t actually attach the file to the email, rather it sends the link to the shared file hosted on Google Drive or SkyDrive or Dropbox. This allows you to send files larger than the limit imposed by Gmail and at the same time saves inbox space of the recipients.

Kloudless

Supported cloud services: Dropbox, Google Drive, Box
Supported email services: Gmail, Outlook (coming)
Supported platforms: Chrome

Kloudless is an extension for Google Chrome that lets you save e-mail attachments to online storage services such as Google Drive, Dropbox and Box. It also lets you attach files directly from these services without downloading them to your computer first. Right now, Kloudless works only with Gmail, but support for Microsoft Outlook is on the way.

Once you install the Chrome extension, you must allow the service to access your Gmail account, and then sign into any cloud storage services you use.

Now when you open an email message attachment, you are offered an option to move or copy the file over to any one of your cloud accounts. You can also attach any file from your cloud accounts when composing a new email or replying to a message.

kloudless

Kloudless also lets you set up rules to automatically copy or transfer certain files. The rules can be based on the sender, recipient, keywords in subject, file type and file size. The basic service allows you to setup only 10 rules.

InSync

Supported cloud services: Dropbox, Google Drive
Supported email services: Gmail
Supported platforms: platform independent

It’s been more than 8 months since I reviewed InSync, a software program that allows users to create a folder on their hard drive and have its contents sync with their Google Docs account. This was before Google Drive came into existence. Now as Google Drive made InSync redundant, the company started looking at other areas where they can make themselves useful. Hence, came InSync for Gmail.

InSync for Gmail lets you send attachments to either Google Drive or Dropbox or both by simply labeling the message with a label. To move an attachment to the cloud storage, just label the email as @Drive or @Dropbox and the attachment gets sent to the appropriate cloud service. Nothing to download or install.

insync

Before InSync can do its magic, you have to signup up for an InSync account and authorize it to access your Gmail account as well as the cloud services you wish to integrate. Once this is done, the labels @Drive or @Dropbox will be created automatically.

What’s really neat is that the service is not bound to a particular browser by extensions. It works on all web browsers and even mobiles and email programs like Outlook.

Gmail Attachments To Drive

Supported cloud services: Google Drive
Supported email services: Gmail
Supported platforms: Chrome

This is a simple extension for Chrome that lets you save Gmail attachments directly to Google Drive from the attachment list itself with a newly added Save To Drive link. Just click on the link and it’s done. No permission granting is necessary since you are already logged in to your Google account.

save-to-gdrive

If This Then That Recipes

Supported cloud services: Dropbox, Google Drive, Box
Supported email services: All email services
Supported platforms: platform independent

If This Then That, abbreviated as IFTTT, is a service that lets you connect different online services with each other and automate tasks based on certain triggers and changes. The automated tasks are called recipes and there are hundreds of them available with actions such as send all Instagram photos to Flickr, or send Tweets to Google Drive and even get voice call on your cell phone with weather forecasts.

To use IFTTT, sign up for an account, then select a recipe to use. Below are three recipes for saving email attachments.

Recipe to send attachment to Dropbox
Recipe to send attachment to Google Drive
Recipe to send attachment to Box

ifttt2

Click on the Use Recipe button and then review the actions that the recipe will perform. If you wish you can change the recipe’s behavior here. You will also need to activate your Dropbox and Google Drive and Box “channels”, which in other words, mean authorize IFTTT to monitor these channels for triggers. After you have taken care of this, the recipe will be activated.

ifttt

Now anytime you want to save an attachment to Dropbox or Google Drive, forward the email to trigger@ifttt.com. For sending attachment to Box, you need to send the #Box trigger message. IFTTT will parse the email, extract the attachment and save it to your cloud accounts.

From your IFTTT dashboard you can manage all your recipes – turn them off, check their activity and so on. Browse IFTTT’s website to discover more interesting automations.

Know any other tricks to save attachments to cloud accounts? Let me know.

Image credit: BigStockPhoto

1 comment:

  1. Absolutely fabulous write-up, I am totally impressed with that so thanks for this wonderful sharing.

    ReplyDelete

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