One of the simple pleasures that the digital age robbed us off is the joy of receiving mails in the mailbox. I’m talking about the good old paper mails. Email may be fast, convenient and environmentally greener but nothing beats the feel of paper in one’s hands. Well, you can re-create some of the old magic by automatically printing new emails as they arrive in your inbox. This is very easy to setup in Microsoft Outlook.
I will be using Microsoft Outlook 2010 to show the steps, but it can done in previous editions like Outlook 2007 and Outlook 2003 too.
Open Microsoft Outlook and locate the Rules command under the Home tab. Click on Manage Rules and Alerts. In Outlook 2003, you can find this under the Tools > Rules and Alerts menu.
Click on New rule to open the Rules Wizard. Select ‘Apply rule on messages I receive’ and click Next.
In the next page, check a criterion if you want to print only certain messages. For example, you can print mails you receive from a specific person, or mails that contain specific keywords. Here I have checked the condition ‘Sent only to me’. This will eliminate all forwarded or mass emails, unless you want to print those too. If you want to print all emails, do not choose any condition. Just click Next.
In the next page, choose what you want to do with the message. In this case, select Print it.
The next page gives you another set of filtering criteria. Make your selection if you have any, otherwise just click Next to complete it.
Once the rule is in place, Outlook will automatically print new emails as soon as it is downloaded. Just makes sure you have your printer online and the in-tray has sufficient pages. Now keep watch on your printer’s output tray. This is your new mailbox.
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